Make the Style Drop-Down List Show the Styles You Want
The Problem:
Sometimes the Style drop-down list contains a really short list of styles, and usually the style I want isn't there. Other times, the list is way too long and I have to scroll for miles to find the style I want.
The Solution:
Word is set to show only the styles used so far in the documentthe idea being that these are the styles you're most likely to want to apply next. To display the full list, choose Format 
Styles and Formatting and then select "All styles" in the Show drop-down list in the Styles and Formatting task pane. Click the X button to close the task pane, and then try the Style drop-down list again. To switch back to the shorter list of styles, choose "Available styles" in the Show drop-down list.
In Word 2000, the Style drop-down list shows only the styles used so far in the document. You can't change this setting, but you can force Word to display the full list by Shift-clicking the Style drop-down list.
Tip: Even if you press Ctrl+Shift+S to select it, the Style drop-down list tends to be a clumsy way of applying styles to a document. To apply styles quickly, create a custom menu (perhaps called Style) or toolbar that contains the styles you use consistently. Also consider creating keyboard shortcuts for the styles you use the most.