MS Word

Identify Fields That Change When You Open and Print a Document

The Problem:

All I did was open the document and print it. Why is Word asking me if I want to save changes when I close the document?

The Solution:

The document contains one or more fields that were updated automatically either when the document was opened or when it was printed. Often, the field that changes is a date field that changes to the current date, so check that the printout contains the date you want it to have. For an older document of which you're printing a new copy, you probably will neither want the date to change nor want to save the changed version of the document. To prevent Word from updating the field when you print, choose Tools » Options, click the Print tab, and uncheck the "Update links" box.

If you can't immediately identify the field, choose Tools » Options, click the View tab, choose "Always" in the "Field shading" drop-down list, click the OK button, and then look for the shading in the document.

Make the Print Button on the Standard Toolbar Display the Print Dialog Box

The Problem:

The Print button on the Standard toolbar prints the whole document on the default printer without displaying the Print dialog box. The other Print commands (File » Print, Ctrl+P) display the Print dialog box. Aargh!

The Solution:

"This behavior is by design," as Microsoft has been known to say all too often, but that doesn't mean you have to like it. Presumably somewhere there are Word users who always want to print a full copy of the document on the default printer without seeing the Print dialog box. For everyone else, the Print button is a prime target for customization:

  1. Choose Tools » Customize, click the Commands tab, and make sure Normal.dot is selected in the "Save in" drop-down list.

  2. Drag the Print button off the Standard toolbar into the document area. Drop it, and it will vanish.

  3. With File selected in the Categories list, scroll down to the Print... item (not the Print item without the ellipsisthat's the one you just disposed of), and drag it to the Standard toolbar. Click the Close button to close the Customize dialog box.

  4. Shift-click the File menu and choose Save All. If Word prompts you to save Normal.dot, click the Yes button.

Now when you click the Print button on the Standard toolbar, the Print dialog box will appear.

by BrainBellupdated
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